Landlords & Tenants Guide

Landlords

Beaumonts service to its clients extends beyond property sales to include an in-house Lettings Department. Our highly experienced team is recognised by numerous private landlords and corporate property owners to handle the management and letting of properties in the Brighton and Hove areas.

When choosing a letting agent there is a bewildering choice available to you. While our approach is tailored to each individual property, there are certain key benefits that all our clients enjoy. It is these factors which set us apart and enable us to consistently exceed landlords expectations.

People

Our dedicated people have the expertise and experience to deal with any query you may have.

Customer Focus

Exemplary service is a core part of our business and not an afterthought. Which is why so much of our business comes from customer recommendations.

Breadth of Service

We can take care of every aspect of your property; from contract renewals, mortgages or refurbishment.

Fees

  • Fully managed service – 11% (Inc VAT). 9.2% excl VAT
  • Rent collection – 9% (Inc VAT). 7.5% excl VAT
  • Tenant find only – 2.5 weeks rent (Inc VAT) – minimum fee £600 (Inc VAT). Min £500 excl VAT
  • Beaumonts do not charge a setup fee for landlords.

‘If you want to guarantee the best tenant, the best rent together with an efficient and professional service, then appointing Beaumonts to let and manage your property, is a great place to start.’

Tenants

Registration

The first step to finding the right property is to register with us either by calling us on 01273 550881 or visiting us in the office, where you can discuss your property requirements with one of our staff. You can also register your interest online if you are short of time.

Viewings

All viewings will be by appointment and accompanied by a member of staff who can give you advice and answer any questions you may have.

Reserving the property

In order to reserve the property an administration fee is charged. Until the administration fee is paid we are unable to reserve the accommodation and the property will continue to be marketed.

Once the administration fee has been paid you will be sent a link via email to begin your online referencing application.

You will also need to provide photo identification – Passport, Driving License, utility bill or bank statement. At this point the following information is agreed with the Landlord:

  • The rent and deposit is confirmed
  • The date of the commencement of the tenancy
  • The duration of the tenancy i.e. 6 or 12 months (subject to contract).

References

As a minimum we will require satisfactory references from your employer (or place of education), a previous or current landlord and a credit reference report. We may also require a personal reference and sometimes a guarantor. We always use the services of an independent referencing company to obtain and evaluate these references.

Moving in date

Once acceptable references have been received and approved, we will contact you to confirm your moving in date. The moving in date will have a specific time for all tenants and the guarantor (if applicable) to attend the office in order to sign the tenancy agreements, Inventory and Schedule of Condition and pay all the monies in advance.

Monies payable in advance

All monies payable in advance can be accepted either by cash or bank transfer. This must be paid prior to the moving in date and failure to do so may delay your moving in date. Monies paid in advance consist of the following:

  • First month's rent in advance
  • Security deposit
  • Application fees

Rents

Rents are normally quoted calendar monthly and payable monthly in advance. The tenant is usually also responsible for Council Tax, Water Rates, Gas, Electricity, and Telephone costs. All rents are payable by bank standing order to our company bank account or your landlord's bank account

Deposit

A security deposit of a minimum of six weeks rental will normally be required. This deposit will be treated in accordance with the Tenancy Deposit Protection regulations, and you will be informed which protection scheme is utilised. The deposit is held to cover damage, breakages, and any other liabilities under the terms of your tenancy agreement. Please note that under no circumstances can the deposit be used by the tenant to cover rent.

During the tenancy

Property visits

A property visit will take place approximately once every 4 months. The visit is to ensure that you are keeping the property to a good standard and also to address any concerns. A property visit takes approximately 15 minutes depending on the size of the property. A property manager will look in every room and outside, and will note any details of issues or concerns, speak with you and give you a copy of the property report. You do not have to be present for the property visit.

Your responsibility as the tenant

You have certain responsibilities when you have secured a property. You must:

  • Pay all utility bills such as Gas, Water, Electricity, Telephone and Council Tax.
  • Allow regular inspections of the property.
  • Report any maintenance and repair issues.
  • We also advise you to seriously consider the need for insurance that covers the Tenant’s contents.

Repairs and maintenance

You need to contact us primarily as the managing agent for the property and we will liaise with the landlord and contractors regarding any work to be done. Your property manager will contact you to discuss arrangements for any work to be done.

Renewing the tenancy

All tenancy agreements are offered on an initial six months basis on an assured short hold tenancy agreement (AST). Both Landlord and tenant are sent a letter asking whether they would like to continue the tenancy. If both parties agree for a further six months the renewal fee is paid and a new tenancy agreement is drawn up and sent.

Terminating the tenancy

To end a tenancy one month written notice is required from the tenant subject to the conditions of the tenancy agreement.

Tenant Fees

  • Tenancy Agreement & Administration Fee - £100 (inc VAT)
  • Tenant Referencing £85 (inc VAT) per Tenant.
  • Guarantor fee £60 (Inc VAT) per guarantor.
  • Tenancy renewal fee £60 (Inc. VAT) per property.
  • End of tenancy ‘check out’ fee £75 (Inc. VAT).
  • Providing an end of tenancy reference £30 (Inc. VAT) per person.
  • We will request one calendar months’ rent in advance and a six week deposit prior to the tenancy commencement date.